> For the complete documentation index, see [llms.txt](https://adminguidesgitbook.aerofiler.com.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://adminguidesgitbook.aerofiler.com.au/repository/metadata/smart-naming.md).

# Smart Naming

Aerofiler allows you to use smart naming conventions when downloading and viewing files.

**Smart Display Name**

{% embed url="<https://www.loom.com/share/edae86794bde45539e428d5a03d3257f>" %}
Video Demonstration
{% endembed %}

Smart display names are used when files are displayed in Aerofiler. To begin, click on the "Smart Display Name" tab:

<figure><img src="/files/fUFd9YlYdz80r8XSMyYg" alt=""><figcaption></figcaption></figure>

Suppose we wish documents to display in the system based on counterparty, title and start date based on a particular convention. For a counterparty of "Acme Pty Ltd", a title of "Master Services Agreement" and a start date of "2022-05-31" we wish the display to be:

```
Acme Pty Ltd - Master Services Agreement (2022-05-31)
```

To begin, click on the input area:

<figure><img src="/files/wL8GnNT84LmEgAuGLUbg" alt=""><figcaption></figcaption></figure>

Then in the dropdown, choose "Counterparty". Aerofiler will then insert the tag:

<figure><img src="/files/n2niDdTRQ4CzhBNw7xDR" alt=""><figcaption></figcaption></figure>

Next, add the hyphen manually as follows:

<figure><img src="/files/0YbXsT5aIVheTBcKnRq4" alt=""><figcaption></figcaption></figure>

Then, complete the remainder of the input using your desired syntax and click "Save":

<figure><img src="/files/qHb2dFJpoh5jcTFvxrNJ" alt=""><figcaption></figcaption></figure>

Your smart naming format will then be used through the application where documents are displayed. For example, in Folders, the document will appear as follows:

<figure><img src="/files/vPMIwdOYlGTRCEqG6MAA" alt=""><figcaption></figcaption></figure>

**Smart Download Name**

Smart download names are set in a similar manner to the above. Smart download names apply when documents are downnloaded. For example, on the Documents page, if you click Actions -> Download (smart filename) the document will be downloaded as follows, regardless of the original file name:

<figure><img src="/files/6ZukaOFf9Ie9izAMfOwO" alt=""><figcaption></figcaption></figure>